​​​​​​Download Job Application form from here

Please fill the application form on the website and submit to or hand deliver to the office of the University Secretary

Victoria Tower, Plot 1-13 Jinja Road
P.O.Box 30866, Kampala Uganda

Stores Manager New

Social Media Manager New

Student Support Officer New

Job Brief:

We are looking for a competent Store Manager to monitor and report on the University’s inventory. Your job is important since the efficient handling of the University’s products and supplies is critical for the attainment of University goals.

Job Purpose:

  1. To receive Supplies to the University and ensure proper custody
  2. To monitor the level of stocks in stores
  3. To receive requisitions and ensure supplies to user departments
  4. To give technical advice to the Bursar


  • Devise ways to optimize inventory control procedures
  • To receive goods and equipment and inspecting them to ascertain quality and quantity against the specifications and order documents
  • To issue materials requisitioned by user departments and ascertaining the appropriateness of requisitions including confirming approval process 
  • Verification of inventory and matching inventory with goods ordered and supplied documentation
  • Labeling inventories received and assigning location
  • Filing consignment documentation for issue of inventory
  • Participating in periodic stock taking
  • Handling and ensuring safe custody of all the stores and materials in the university
  • To advise the Bursar on re-stocking needs
  • To prepare and submit reports to the Bursar regularly and as and when required to do so
  • To verify the requirements and compare the requirements against the budget
  • Use software to monitor demand and document characteristics of inventory
  • Place orders to replenish stock avoiding insufficiencies or excessive surplus
  • Evaluate suppliers to achieve cost-effective deals and maintain trust relationships
  • Report to upper management on stock levels, issues etc.


  • BSc/BA in business administration, Logistics, Supply chain Management or relevant field;
  • CPIM is an added advantage
  • A minimum of three years’ experience in the similar field.
  • Proven experience as Store / inventory manager or similar position
  • Excellent knowledge of data analysis and forecasting methods
  • Working knowledge of store / inventory management software (e.g. ERP)
  • Excellent record-keeping abilities
  • Great attention to details.
  • Ability to accurately track inventory and create reports
  • An analytical mind with strong math skills
  • Excellent organizational and planning skills
  • Outstanding communication and interpersonal abilities
  • Reliable and trustworthy

Send your online applications to or hard copies to Victoria University plot 1-13 Jinja Road.

Deadline for receiving applications is 5th December 2020.

Social Media Manager


As a social media manager, you'll need to:

  • Develop a social media strategy and set goals to increase Victoria University brand awareness and increase engagement
  • Manage all social media channels such as Facebook, Twitter, Pinterest, Google+ and Instagram
  • Plan content and delivery and use relevant tools to manage multiple social media channels
  • Develop and manage competitions and campaigns that promote Victoria University.
  • Write engaging blog posts and articles relating to our products
  • Create engaging multimedia content.
  • Form key relationships with influencers across the social media platforms
  • Manage and facilitate social media communities by responding to social media posts and developing discussions.
  • Monitor and report on performance on social media platforms using tools such as Google Analytics
  • Manage junior staff such as a social media executive or assistant
  • Educate other staff on the use of social media and promote its use within Victoria University.
  • Regularly liaise with clients via telephone, email, conference calls or face-to-face (agency roles).


It's open to graduates from any discipline, but the following subjects are particularly helpful:

  • business management
  • marketing (particularly digital marketing)
  • media and communications
  • public relations.


  • a solid understanding of the use of a range of social media platforms, particularly in relation to advertising/branding and customers
  • strong editing and writing skills suitable for each platform, from knowing how to write a successful tweet to using effective storytelling techniques
  • knowledge and understanding of algorithms and search engine optimization
  • creative skills for contributing new and innovative ideas
  • strong verbal communication skills for articulating ideas to colleagues and clients
  • organizational skills, with the capacity to prioritize and work across multiple projects
  • the ability to work well under pressure and meet deadlines
  • data analysis skills and statistical prowess to draw actionable insights
  • online community management and customer service skills to strike the balance between publicity and stimulating direct discussion with potential and actual customers
  • an eye for detail and the ability to work accurately
  • excellent team work and networking skills.

Work experience

1-2 years of experience in professional use of social media, with strong online presence and personal brand across a number of social media channels.

Send your online applications to

Or hand deliver them to Victoria University, Victoria Tower, Plot 1-13 Jinja Road by 5th December 2020.

Students Support Officer


  1. To provide an effective and customer-focused frontline

support service to students.

  1. To deliver efficient and professional information, advice and

support to meet the needs of students on a range of personal,

pastoral and academic issues.

  1. To provide a seamless referral service to specialist services.

Main duties / responsibilities of team members

  1. Provide a frontline support service, in identifying and resolving student issues,

and where specialist service interventions have been identified, to ensure that the

necessary referrals are made efficiently and professionally to the Counselling team, Student Services, or external organizations where applicable.

  1. To use triage skills to identify important or urgent issues and ensure that they are

escalated appropriately to the relevant support services.

  1. Provide information, advice and support to students on a range of personal,

pastoral and academic issues through structured sessions and informal drop ins.

  1. Efficiently assess the student’s need, to enable appropriate onward referrals and

make recommendations for ongoing support.

  1. Maintain appropriate records and management information statistics in relation to

the frontline service, and facilitate information sharing to ensure effective service

delivery in a shared environment.

  1. Prepare and disseminate a range of information and guidance materials,

workshops and events for students and staff, for delivery via a variety of media,

including: face-to-face, telephone, paper and online.

  1. Develop appropriate and effective ways of communicating with students and staff.
  2. Maintain a working knowledge and understanding of policies, issues and legislation relating to personal, pastoral and academic issues.
  3. Develop a close operational partnership with the Student Services Team in order

to actively participate in key events and activities, such as induction/orientation

programs and wellbeing events.

  1. Collect and review feedback from students and staff by appropriate means, as

part of the Registry continuous quality improvement plan.


1. Educated to degree level in a relevant course.

2. Post graduate qualifications related to student support (desirable)


  1. Related and appropriate practical experience in a University
  2. 2-3 years’ experience in a managerial role.
  3. Working with young adults and students.
  4. Delivering support to a wide range of learner needs.
  5. Knowledge of Higher Education legalization.
  6. Trained in the safeguarding of children and young adults.
  7. Experience of delivering high quality customer services, with the

demonstration of a strong understanding of how to respond to differing

stakeholders’ needs.

  1. Experience of developing good working relationships (e.g. partnerships) with

colleagues from different parts of a company, showing understanding of the

interdependencies that affect the work of other staff/teams in an organization.

Skills & Abilities

  1. Evidence of ability to use diagnostic skills in triaging to be able to quickly and

efficiently identify the needs of the enquirer.

  1. Ability to prioritize workloads in the face of conflicting demands, using own

judgment to ensure the work is completed to time and deadline.

  1. Evidence of ability to provide a high level of all of professional

judgment, confidentiality, diplomacy, cultural awareness and sensitivity, when

liaising with staff, students and other key stakeholders.

  1. The Ability to work within a team.
  2. Candidates should be self-starters, have energy and enthusiasm for education

and an educational environment and be able to work with a wide range of people,

often under pressure

​​​​​​​All Jobs Adverts on hold

Download Job Application form from here

Please fill the application form on the website and submit to the or hand deliver to the office of the University Secretary

Victoria Tower, Plot 1-13 Jinja Road
P.O.Box 30866, Kampala Uganda


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